VAON builds chatbots that answer from your documents, reads and enters data from business documents, and automates manual steps. Before you pay, we measure on your real data, and we only recommend going ahead when the expected benefit outweighs the cost.
Your data is not used to train AI models.
Not sure what to automate yet? Start with the Spec Lock Phase, not with AI.
Customers and staff ask the same things every day. A chatbot answers from your documents and shows the source.
Invoices, forms and photos are read, classified and entered into your system.
Copying data from one system to another, checking it, sending notices.
Running in production
Fewer repeated support questions for your team
See ONEBOT
Built for GMJ
GMJ offers the service in Japan.
See JobEchoHere is how a chatbot answers from your documents.
PDFs, web pages, Excel files, internal documents: whatever sources you have.
For each question, the system searches your documents for the relevant parts. Your data is not used to train the model.
The answer is based on what was found and shows its source.
Wrong answers are logged; our team fixes the source documents or search setup and measures again.
Case study
A web-services company in Japan was processing a large volume of business documents manually every day, costing significant staff hours on repetitive classification and data entry.
Built an AI pipeline that automatically reads, classifies, and extracts data from business documents, integrated directly into the client's existing workflow. Not a full system replacement, just the most time-consuming repetitive part.
AI Automation works best when it targets one specific, measurable repetitive task, rather than trying to automate an entire process at once.
Results
Measured within the scope agreed with the client, not the whole system.
For chatbots, we propose testing on about 50 to 100 real questions with answers prepared by your staff: accuracy, response time and estimated running cost.
If the expected benefit does not exceed the cost, we tell you plainly and suggest another way, even one without AI.
This test on your real data is free.
A transparent cost model
ONEBOT
Chatbots, document reading, process automation
4 steps:
The estimated running cost is part of the test results.
Every project gets its own quote after the first call.
If you are not yet sure which process is worth automating first, that is a specification problem, not an AI one. The Spec Lock Phase helps you pin down the right problem before investing in any technology.
Yes, it can. AI can still answer wrongly, even when it only uses your documents. VAON reduces errors in three ways: answers show their source so they can be checked, accuracy is measured on real questions before rollout, and important work always has a person reviewing it.
We sign an NDA and agree on the scope of data before we start. Your data is not used to train AI models, and access is role-based. ONEBOT stores data in Japan. If your data cannot leave your network, we can build a system that runs inside it.
It depends on the number of questions or documents each month. We give you an estimate after testing on your real data, before you decide to roll out.
ONEBOT: 2 to 4 weeks. Custom AI projects: depends on scope, set after the test or the Spec Lock Phase.
Not necessarily. You need someone who knows the business to prepare documents, a set of sample questions with answers, and to review the results. VAON handles the technical side: setup, integration and operation. If we connect to internal systems, someone on your side grants access.
Usually yes, through an API or a data connection. The exact method, and whether your current system allows it, is checked during the test or Spec Lock Phase before we quote. ONEBOT already supports LINE and web chat.
Have another question? Email us: sales@ai.vaon.com.vn
The first 60-minute call includes our CEO, needs no documents and comes with no commitment. We'll tell you plainly what AI can and can't do for you.
